Executive Assistant & Office Manager to Quant

About Quant

Quant is the number one partner in supporting the customer journey towards Smart Maintenance. Smart Maintenance is achieved by a systematic maintenance approach with integrated digital tools to drive sustainability, plant performance, cost optimization, and safety. Our success is the result of strong partnerships between Quant and our customers.

For more than 35 years, Quant has been a market leader in industrial maintenance, maintaining and improving the safety, production, and equipment performance for over 400 facilities world-wide. Quant employs 2,700 people and operates at 71 sites across Europe, Middle East, and the Americas.

Job SummaryAs the Executive Assistant to the CEO and CFO, you will play a crucial role in supporting executive leadership through high-level administrative tasks, strategic planning, and effective time management. This position involves coordinating daily activities, managing schedules, organizing meetings, and preparing key documents to ensure smooth executive operations.

Additionally, as Office Manager, you’ll oversee the day-to-day office functions, fostering a productive and organized workplace environment. This dual role requires a proactive, adaptable professional with exceptional communication skills and a commitment to excellence in supporting executive and office operations.

Key Responsibilities

Executive assistant

• calendar management
• communication with clients and external stakeholders
• travel arrangements
• meeting arrangements
• preparing presentations
• managing archives
• managing travel reimbursement
• supporting the chairman of the board and other board members when needed
• supporting the management team with practical tasks
• supporting other staff with basic tasks when needed
• support to the switchboard Quant AB / Quant Service Sweden

Office management

• arranging meeting rooms
• coordinating catering
• ordering office supplies
• contact with landlord, security, cleaning
• safety introductions and coordination of safety trainings

Qualifications

We are looking for an experienced Executive Assistant who is fluent in both Swedish and English, with a strong focus on commercial success and customer satisfaction. You possess excellent organizational skills and demonstrate a flexible, confident, and dynamic personality suited to a fast-paced environment. You are thorough and responsible in your work, with a positive attitude and a willingness to adapt to new challenges. Additionally, the candidate we are looking for has a high tolerance for stress and can bring efficiency even in high-pressure situations.Application Process

In this recruitment process, Quant is collaborating with Capega and Recruitment Consultant Magnus Holmqvist. Please apply through the link as soon as possible, as we are continuously reviewing applications. The deadline for applications is the 30th of November. If you have any questions, please contact Magnus Holmqvist at magnus.holmqvist@capega.se

Quant is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.