Project Coordinator

We are looking for a Project Coordinator for a global company in Södertälje, Stockholm (SE).

Assignment Scope

The Project Coordinator will support the Program Manager as part of the Project Management Office (PMO). This role is pivotal for driving program activities, ensuring effective communication among stakeholders, and preparing key materials for decision-making bodies.

Program Coordination

• Responsible for joint programme meetings (together with programme lead)
• Coordinate activities to ensure alignment with program milestones and deliverables
• Facilitate collaboration across multiple teams
• Develop and maintain program documentation, including budgets, schedules, and action plans.
• Responsible for on-boarding new programme members

Stakeholder Engagement and Communication

• Prepare and deliver presentations for key stakeholders, i.e. Steering Committee, Executive Board, and People & Culture Management.
• Collect, analyse, and organize relevant data and insights to inform high-level decisions.
• Ensure timely delivery of updates and materials for strategic meetings and workshops

Performance Goals

• Ensure successful program execution by maintaining a clear overview of activities and progress
• Enhance organizational readiness for transition
• Contribute to the clients strategic growth by enabling effective decision-making and streamlined execution

Education

Preferable University degree in fields such as Business Administration or Project Management.

Language

Fluent in Swedish and English, both oral and written

Meriting

• Strong project coordination experience, preferably in large-scale organizational change programs
• Experience preparing high-quality presentations and materials for executive-level stakeholders
• Ability to manage multiple priorities and adapt to evolving program needs
• Strong understanding of strategic goals in a global organizational context
• Proficiency in PowerPoint, Excel and Thinkcell

This is a full-time consultancy position through Incluso in Södertälje, Stockholm (SE). Start is in December, Six month's limited contract to begin with, possibility of extension after that.

For more information, please contact Kanika Singhal at kanika@incluso.se, recruiter at Incluso.