Management Assistant

We are looking for a Management Assistant for a global company in Gothenburg. Start ASAP, 10 months contract to begin with.

We are looking for a curious, structured and inspiring coordinator who is interested in working in a global structure with specific focus in documentation. Understanding and knowledge in different delegation principles, allocation of work environment responsibilities, electrical safety roles, etc. is beneficial.

Role & Responsibilty:

• Management Assistant's work is focused on supporting an individual manager in their day-to-day office activities
• Obtaining and organizing information for use in conferences, speeches, and reports as requested by the manager
• Editing, proofing, formatting, document design/production, form filling, and data entry
• Scheduling/coordinating meetings, diaries, and travel arrangements
• Receiving/relaying messages from internal and external sources
• Managing the time/interaction managers have with internal and external sources.
• Managing small projects / processes administrative in nature, working independently with limited supervision
• Coaching and reviewing the work of lower level professionals
• Problemsolver as problems faced are difficult and sometimes complex.
• As Coordinator of Delegation documentation, you will be responsible for following up and report on the status of all delegations being in place at the global Complete Vehicle (CV) and Electromobility organization (EMOB) within Group Trucks Technology (GTT) level.
• Identifying different types of delegation documents, processes and methods. You will have the task of defining a process and system of having all delegations up to date with a defined schedule.
• The work will also include identifying different delegation principles per site and to improve the way of working on delegations going forward. You will work with responsible people per site to create a successful structure, process and way of working.
• The position reports to the Director of Business Operation and Services within the Complete Vehicle organization in Group Trucks Technology.

Do you fit the profile?:

You have extensive experience as a business assistant or several years of experience in a similar supportive role. We would love to see that you are eager to learn, have a proactive approach when solving daily issues and that you always bring a service minded mindset. You are used to working in a high pace and fast changing business, which gives you additional drive and stimulate your sense of urgency, creativity, and curiosity. You have an ability to create trust around you while influencing others with the right mindset and company culture. Further, you are analytical, organized and have a great attention to details.

The ability to plan and prioritize with a flexible mind-set and with high integrity are other strengths we value. Your analytical skills are excellent, and you are proficient in all Microsoft Office applications. You like to work independently as well as in teams. Your excellent communication skills, both written and verbal helps you to be efficient and confident at your work and in collaboration with various stakeholders at different levels. English is our corporate language and we require fluent skills. Swedish knowledge is an advantage.

This is a full-time consultant position through Incluso in Gothenburg. Start is ASAP, 10 months limited contract to begin with. This role requires 100% on-site work.

Please submit your CV and cover letter as soon as possible since we will review the applications on an on-going basis.

For more information about this role, please contact Marianne Nilsson, recruiter at Incluso.