Administrative Assistant - Södertälje

About Norla:

Norla is an IT and management consulting company driven by customer satisfaction. We work in a multicultural environment and are guided by our principle of "Mind and Heart." We prioritize that our relationships with our employees ensure their professional growth and success. Together, we collaborate with a network of major actors to discover the best talents to support our clients.

The ideal candidate has a strong background in office administration, invoice handling, and event coordination, with a structured and service-minded approach. Experience in the construction industry is highly meriting.

Key Responsibilities

• Invoice Handling: Process, verify, and manage supplier and customer invoices, ensuring accuracy and timely payments. Coordinate with the finance department for reconciliations and follow-ups.
• Office Administration: Oversee general office management, including handling office supplies, maintaining records, and ensuring an organized and efficient workspace.
• Meeting and Event Coordination: Organize internal and external meetings, conferences, and company events. Arrange fika and catering for office gatherings.
• Procurement and Office Supplies: Monitor and manage office supply inventory, ensuring that necessary materials and equipment are available at all times.
• Microsoft Office Management: Utilize Microsoft Office Suite (Excel, Word, Outlook, PowerPoint) for administrative tasks, reporting, and document preparation.
• Communication and Coordination: Act as a point of contact between internal teams, external vendors, and service providers to ensure smooth office operations.

Qualifications & Skills

• Minimum three years of experience in office administration, invoicing, or a similar role.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).
• Strong organizational skills with the ability to handle multiple tasks and prioritize effectively.
• Excellent communication skills in English (Swedish is meriting).
• Experience in the construction industry is highly meriting.
• Ability to work independently and proactively, with attention to detail and a problem-solving mindset.