Vault Clerk

Identifies, investigates and corrects inventory discrepancies. Inventories Major Sales department and cigarettes periodically. Records cash, checks, gift certificates, vouchers and all others. Prepares bank deposits and upholds security standards of funds in vault. Answers phone and provides assistance to members. Audits the receiving summary report daily. Reports directly to the Warehouse Manager.

• Receives and counts cash while following safety and security procedures. Opens manual combination safes. Issues and checks in tills daily. Secures cash in the secure vault over night before collection. Monitors funds in vault and locks in safes when leaving the vault room.

• Opens vault room to authorised personnel and monitors entry and exit.
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• Pulls plastic sleeves containing monies from air tube sent by Front End or collects cash directly brought up by managers. Sorts sleeves by payment type and by register.
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• Processes money bleeds: counts, adds cash and adds up checks sent to the vault. Lists amount by register on daily bleed report, balances total against cash and check bundles approximately every two hours. Puts checks through encoding machine.
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• Issues cash register increases. Sells change from the safe fund to supervisors. Orders change from the bank for the safe fund as needed. Verifies safe fund at start and end of shift.
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• Counts ending register funds, lists amount by register on bleed reports. Removes excess or adds money to bring tills back to opening fund amount. Prepares bank deposit of both cash and checks but separately.
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• Completes and balances daily bleed reports. Forwards deposit slips, payment documents and photocopies of daily bleed reports to Sales Audit Clerk.
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• Processes unpaid checks returned by bank. Documents, enters into computer, sends letters, calls issuer and collects funds. Deposits funds collected.
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• Stocks suppliers, cleans vault room and empties garbages. Keeps boxes of vault records organised. Retains nightly computer back-up discs logs in and out.
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• Receives and secures high valued items received from Head Home Office.