Publicerad: 2025-04-17
Senior Office Coordinator
Are you an experienced front-of-house professional who thrives in a high-performance environment? A leading international finance company in central Stockholm is looking for a Senior Office Coordinator to take charge of their front-of-house operations and help ensure an exceptional workplace experience for guests and employees alike.
Working as part of a two-person team, you’ll be the face of the office – creating structure, maintaining standards, and delivering seamless, top-tier service in a fast-paced and professional setting. You’ll also support office management and collaborate with colleagues in other international offices.
What you’ll do:
• Welcome guests with warmth and professionalism, managing the full visitor journey
• Oversee reception communication (calls, emails), meeting room calendars, and bookings
• Ensure that meeting rooms, kitchens, and front-of-house areas are always spotless and well presented
• Support internal events, ad hoc initiatives, and day-to-day operational tasks
• Partner closely with the Office Manager and assist with various administrative responsibilities
• Collaborate with teams across European offices to uphold and continuously improve service standards
Who you are:
• 3+ years of experience in a similar role (Receptionist, Office Coordinator, or Front-of-House), ideally within a fast-paced international business
• A genuine service mindset and the ability to manage multiple tasks with composure and efficiency
• Strong communication skills in English, both written and spoken; Swedish or another Scandinavian language is a plus
• Good technical skills, especially with Microsoft 365, and the ability to quickly adapt to new systems
• A proactive, solution-oriented approach and an eye for the details that matter
• A polished, professional presence and a team-oriented mindset
Why this role?
You’ll be part of a highly respected, international finance company with a strong team culture and a commitment to quality in everything they do. The role offers a great mix of ownership, structure, and service — and the chance to make a meaningful impact in a key position at the heart of the business. You’ll also enjoy working in a modern, beautifully designed office space, with high-end facilities and a truly international atmosphere. If you’re a people-person with an eye for detail, a love for structure, and the drive to deliver excellent service every day — we’d love to hear from you
Working as part of a two-person team, you’ll be the face of the office – creating structure, maintaining standards, and delivering seamless, top-tier service in a fast-paced and professional setting. You’ll also support office management and collaborate with colleagues in other international offices.
What you’ll do:
• Welcome guests with warmth and professionalism, managing the full visitor journey
• Oversee reception communication (calls, emails), meeting room calendars, and bookings
• Ensure that meeting rooms, kitchens, and front-of-house areas are always spotless and well presented
• Support internal events, ad hoc initiatives, and day-to-day operational tasks
• Partner closely with the Office Manager and assist with various administrative responsibilities
• Collaborate with teams across European offices to uphold and continuously improve service standards
Who you are:
• 3+ years of experience in a similar role (Receptionist, Office Coordinator, or Front-of-House), ideally within a fast-paced international business
• A genuine service mindset and the ability to manage multiple tasks with composure and efficiency
• Strong communication skills in English, both written and spoken; Swedish or another Scandinavian language is a plus
• Good technical skills, especially with Microsoft 365, and the ability to quickly adapt to new systems
• A proactive, solution-oriented approach and an eye for the details that matter
• A polished, professional presence and a team-oriented mindset
Why this role?
You’ll be part of a highly respected, international finance company with a strong team culture and a commitment to quality in everything they do. The role offers a great mix of ownership, structure, and service — and the chance to make a meaningful impact in a key position at the heart of the business. You’ll also enjoy working in a modern, beautifully designed office space, with high-end facilities and a truly international atmosphere. If you’re a people-person with an eye for detail, a love for structure, and the drive to deliver excellent service every day — we’d love to hear from you