Office Manager

W5 Solutions develops and delivers cutting-edge systems and solutions for defence and civil protection, serving Swedish and international government agencies as well as industry partners.With a strong focus on sustainability and innovation, we provide advanced solutions in Training, Power, and Integration, strengthening both our own forces and those of our allies.

Beyond our core technologies, we offer comprehensive support services, including training, repair, and maintenance, ensuring long-term operational readiness. As a trusted partner, we are committed to shaping the future of defence and security worldwide.

About the role

As Office Manager, you will play a central role in supporting both the day-to-day operations and the overall office environment. You are someone who takes initiative, is comfortable juggling multiple tasks simultaneously, and brings a positive and professional attitude to every interaction. No task is too big or too small – you are always ready to step in and help where needed. Some of your key responsibilities are:

• Oversee the daily operations of the office, including mail handling, errands, and general office upkeep
• Manage office supplies and coordinate purchases
• Assist with planning and execution of internal and external events and activities
• Support with basic finance-related tasks such as invoicing and expense tracking
• Act as the point of contact for external vendors and service providers
• Ensure a well-functioning and welcoming office environment

Who we are looking for

• Approximately 5 years of experience in a similar administrative or office management role
• Strong organizational skills and attention to detail
• Self-motivated, solution-oriented, and able to prioritize effectively
• Excellent interpersonal skills and a service-minded attitude
• Proficient in Microsoft Excel and comfortable working with basic finance tasks

What we offer

When you join W5 Solutions, you get more than just a job – you become part of a community where your expertise is valued, and your development is a priority. We offer a stimulating work environment with varied and meaningful tasks, modern technical solutions, and a clear connection to the needs of society.

Here, you’ll have the opportunity to grow both professionally and personally, collaborate closely with dedicated and knowledgeable colleagues, and contribute to projects that truly make a difference. We value team spirit, a healthy work–life balance, and a culture where ideas are encouraged, and every team member is recognised as an important part of the whole.

W5 Solutions is an attractive employer for those seeking a professional environment where their skills are nurtured and where they can contribute to development that truly matters.