People & Culture Specialist

Company Description

People & Culture Specialist – People and Culture Center of Expertise SE

You see things a little differently. So do we! At IKEA, we believe that what you value is more important than what your CV says. We offer positions that will challenge your skills and let you grow. Come see things a little differently with us.

Inter IKEA Group brings together three areas: Retail Concept, Range and Supply. Together we work constantly to improve the IKEA home furnishing offer and make it more accessible for the many people.

People & Culture Center of Expertise provides a wide scope of services for all Inter IKEA Group companies in Sweden to secure a seamless co-workers experience in areas such as Labor Law, Total Rewards, Payroll, Mobility, Work environment.

This position is based in Supply Area North which is a part of IKEA Supply and is responsible for different business units across the IKEA value chain.

Job Description

As Specialist for HR operations you will work in a team with close colleagues and cooperation with stakeholders. And lead all activities associated with resolving inquiries within the People & Culture operations scope of Inter IKEA Marketing & Communication, including setting up processes, resolving tasks, creating a monthly workflow. This role includes a development part as well, looking into the ways of working today and preparing for tomorrow.

This scope includes:

• Manage the administration of a wide range of operational tasks in different People & Culture processes and HR management systems (Workday & ServiceNow).
• Maintain HR systems, keeping them up-to-date with latest co-worker employment information, time-keeping/absence reports and salary changes, following the monthly payroll calendar and in collaboration with our Payroll service provider and other system suppliers.
• Secure operational success in compliance with labor laws, regulations & internal policies, taking also actions in case of deviations.
• Co-ordinate and administrate various tasks in areas such as generation of documents, reports, certificates and archiving.
• Responsible for providing a broad range end-to-end P&C administrative services covering all aspects of the employer life cycle – from recruitment to exit.
• Give support to co-workers, managers and People & Culture colleagues in a wide range of People & Culture related topics.
• Continuously work with improvements of internal systems, digital solutions, processes and ways of working.
• Act as a cultural role model in ways that demonstrate the IKEA values.
• Act as an Project Leader to develop the future ways of working

Qualifications

As Specialist, you have:

• Ability to explain pay slips, salary & payroll related terms to co-workers.
• Capability to prioritize operational tasks & support requests in a structured way.
• Strong organizational skills.
• Ability to take initiative and work independently, involving when needed.
• Ability to pedagogically share information to other team members, co-workers & managers.
• Communicate confidently and clearly in both Swedish and English, verbally and in writing.
• Confidently handle Microsoft Office applications.

Additionally, you have:

• Strong knowledge of Workday functionality, including employee data management, reporting
• Excellent attention to detail and the ability to work under pressure
• Process and IT knowledge and accounting know-how
• Good analytical skills
• Good Excel skills are mandatory
• Excellent communication and interpersonal skills, with the ability to work effectively with diverse stakeholders
• Assertiveness
• written and spoken English skills are required

As we work in an international environment, written and spoken English skills are required.

Additional information

The position is in Älmhult, Sweden and will report to the Center of Expertise Payroll and Solution Team Manager. Start date 1 of September 2025.

IKEA offers an exciting and empowering work environment in a global marketplace. And as the world leader in life at home, you have exceptional opportunities to grow and develop together with us. We look forward to receiving your application! (In English)

We will interview continuously, so please send us your application online as soon as possible, but no later than 1 June 2025