Administration Assistant

Reports to: Operations Director / General Manager( for our client)

We are looking for a reliable and proactive Administration Assistant for our client to support newly assigned employees relocating to Sweden. The role includes hands-on assistance with official documentation, daily life arrangements, and local onboarding. The ideal candidate will have strong knowledge of Swedish administrative procedures and hold a valid Swedish driving license.

• Relocation & Onboarding Support:
  • Assist first-time expatriate employees upon arrival in Sweden.
  • Provide comprehensive support in settling-in processes, including housing, transport, communication, and daily needs.
• Official Documentation Handling:
  • Support employees in applying for a Swedish personal identity number (Personnummer).
  • Accompany employees to open Swedish bank accounts and complete other government registrations.
  • Assist with residence permits and local authority paperwork where applicable.
• Compliance & Training Coordination:
  • Organize and follow up on SSG safety training and other required certifications.
  • Ensure compliance with local laws and internal onboarding requirements.
• Daily Logistics & Support:
  • Arrange accommodation, meals, local transportation, and mobile/internet services.
  • Provide continuous support for staff during their stay.
• Administrative Management:
  • Maintain detailed records of all administrative activities and documents.
  • Coordinate with local service providers, internal teams, and government offices.
  • Provide general administrative support to ensure smooth operations.

• Bachelor's degree in Business Administration, HR, or related field.
• Minimum 2 years of relevant experience in administration or relocation support.
• Valid Swedish driving license (B category) is required.
• Proficient in English; knowledge of Swedish or Chinese is a plus.
• Familiarity with Swedish administrative systems (Skatteverket, Migrationsverket, banks, etc.).
• Strong communication and cross-cultural interpersonal skills.
• Highly organized, independent, and service-oriented.

• International and dynamic working environment
• Opportunity to work closely with cross-border teams
• Competitive compensation and local benefits