Emergency Response and Safety Coordinator

Roles and Responsibilities:

1. Emergency Response Leadership

• Act as the primary coordinator during emergencies.
• Lead or support incident command, including evacuation, first aid coordination, fire response, spill control, or rescue operations.
• Serve as the main contact for emergency services (fire, police, EMS).
• Direct personnel to muster points, account for workers, and manage real-time decisions essential for stabilizing the incident.
• Ensure communication of alerts, instructions, and situation updates to management and workers.

2. Emergency Preparedness & Planning

• Assist with development, maintenance, and updating of the Emergency Response Plan and related procedures.
• Conduct risk assessments to identify emergency hazards (fire, confined spaces, hazardous materials, weather risks, structural risks).
• Ensure readiness of emergency equipment (AEDs, First Aid kits, communication devices).

3. Safety Coordination & Compliance

• Conduct routine safety inspections related to emergency response, identifying unsafe conditions, fire hazards, blocked egress points, or emergency risks.
• Ensure compliance with regulatory requirements (OSHA, ISO, local laws) related to emergency management and workplace safety.
• Support continuous improvement in site safety programs.
• Where applicable and risk based, participate in pre-task planning, job hazard analyses (JHAs), and contractor onboarding to ensure emergency readiness.

4. Training & Competency Development

Coordinate training on:

• Emergency procedures
• First aid & CPR
• HRAs (IPAF/MEWP/Confined Space)

Establish and maintain a roster of trained first responders, fire wardens, rescue team members, and ensure they stay certified.

5. Incident Reporting & Investigation

• Assist with documentation of all incidents, near-misses, and emergency activations.
• Support root cause investigations and development of corrective and preventive actions.
• Track trends in emergency-related incidents and report findings to management.
• Follow up on action items to ensure closure and improvement.

6. Coordination With Internal & External Stakeholders

• Maintain communication with project management, contractors, and safety leadership regarding emergency readiness.
• Provide emergency readiness input during project planning, high-risk activities, shutdowns, and site mobilization phases.

7. Documentation & Administrative Duties

Maintain records of:

• Emergency drills
• Training sessions
• Inspection reports
• Incident investigations

Prepare emergency readiness reports for internal audits, client reviews, or regulatory inspections.

8. Continuous Improvement & Risk Reduction

• Review lessons learned from drills and incidents and update procedures accordingly.
• Monitor changes in site conditions that may impact emergency readiness (layout changes, new hazards, contractor turnover).
• Implement improvements to emergency communication, equipment, and procedures.

9. Support for Health, Safety & Environmental Programs

Assist with general HSE programs such as:

• PPE compliance
• Safety campaigns
• Behavioural safety initiatives
• Environmental spill prevention measures